Branch Hours Alert Feature

Currently, Branch Home Pages have Branch Hours displayed in a grid underneath the location information, and changes have to be made by The Idea House. We can now give control to the Y Admin level to create Alerts and Notifications to make changes to the regular hours due to Holidays, Emergencies, etc, through a new tab in the Admin called Branch Hours-Alerts.

This functions similarly to the main Home Page Alert feature which is for Association-wide use. Admin users will be able to specify a Title, Message, and an Expiration Date for their notification. It is also Branch-specific; separate Alerts can be set up for different branches. The Alerts appear on the Branch Home page just below the current hours.

"Watch Dog" helps you keep tabs on your site's schedule

Watch Dog is a maintenance tool for CSTwo Admins to find and repair "Dead-End" classes that have no online schedule.

CSTwo delivers a huge amount of schedule information to visitors through an easy to navigate interface. The schedule is easy to manage because you can enable hundreds of people in your association to contribute and maintain it. As time goes by, classes end and sessions drop from the schedule. If new sessions aren't added, visitors arrive at a dead-end page with no schedule information available.

Watchdog gives you a full report of all of these dead-end classes and gives you links to address the problem. For each dead-end class you can :

• View the page as visitors see it
• Immediately schedule a new session
• View the full history of the class
• Hide the class from the schedule so that visitors no longer reach a dead-end
• Assign the class to someone else by sending them an email asking them to fix it.

eTOPS Notes Column

The Notes Column in the eTOPS schedule can hold up to 170 characters and is a great place for extra information about individual Sessions. From specifying actual off-Branch locations to reminders to bring a bathing suit, specific information can now be easily entered and found without members having to call or email.

Mobile Site

CSTwo now has a Mobile version that allows consumers to take the Y with them. Members can get caught up on the latest happenings at branches or find the perfect exercise class...anytime, anywhere. The Mobile Site is automatically displayed to smart-phones in a format that is easy to navigate. Visitors can access program schedules, dates, times, individual branch news, and lots more—all in the palm of their hand. Best of all, the mobile site uses the same information displayed on the main site, so there is no additional data to manage.

UPDATE-Ability to Filter AND Sort Sessions

eTOPS has recently been updated for all new CSTwo sites to allow a user to both Filter and Sort all Sessions in a Class. They can now narrow down Sessions by Branch and then sort by date, time, or day of week.

Small Fix for “Branch Specific” Programs today - Faux Categories

There was a small bug-fix implemented today. 

The new 2011 version of Peashooter allows the placement of virtual, or faux, categories. With this feature, a category such as 'Water Fitness' can appear in both the Swim and Fitness areas but the schedule only has to be maintained once.

While these "faux categories" displayed as intended from the primary navigation, they were not being shown on Branch-Specific program lists. The main categories were shown correctly.

We have implemented a patch that includes these new 'virtual categories' on the branch-specific list of programs and that can be reached from branch home pages.

Branch “Hot Button” Calendar

Google Calendars is an effective way to keep track of everything going on in a Y. We can add a customized version for each branch, and locate it on the Branch News Page. Individuals at the YMCA control all of the information, and because it is a calendar, you do not have to remember to go in and delete events once the dates pass.

Locations Icon Drop Down Menu

The Locations icon takes the user to the Locations Map. With the drop down menu on this icon, the user has the choice of going directly to their branch, or to the static map page.

Child Care Bulleted Lists

Similar Child Care Categories can now be stacked under one common description and separated with bullets. All of the maps function the same way they did before.

Translate Button

A Translation Button can be added to the site. This feature will translate every page into the selected language (over 60 languages).

Register Soon on the Schedule

When a registration code is entered into the schedule the session line reads “Register Now” whether a session is active or not. This feature can be updated to say “Register Soon” until registration is open. At which time it will automatically change to “Register Now.”

Auto-Reply Emails from Request More Information Form

An Automatic Reply Email can be set up to respond to clients who use the Request More Information form that can be added to the Membership page and/or Branch Home pages. This confirmation message is a courtesy to visitors to let them know their email has been sent successfully. The message could be, "Thank you for contacting the (YMCA Association)! A representative will be contacting you within one business day."

“Branch Specific” Programs Feature for Branch Home Page

Now it’s easy to instantly see all the programs that are currently available at a specific branch. All the consumer or YMember has to do is click on one of the Core Services listed in the middle of a Branch Home Page, and all the programs currently scheduled at that branch will appear. They can click further to see a description of any class or program and get the schedule page just for that branch. All of this information pulls from the main database, so there is absolutely no additional entries that have to be made in PeaShooter.

Edit Session Anchor

In previous versions, clicking the "Edit" button for a session sent you to the top of a page. This was an annoyance when working with classes that had many sessions. Now when editing a class, the system will take you to the session you are editing.

Drop from Schedule Early and Date Validation

Currently, Sessions stay on the schedule until the "session end date". With the Drop from Schedule Early feature you can choose a date, at set-up, to have the Session be automatically removed from the Schedule. This accommodates some sessions that regularly fill up early, like Aquatics, and eliminates the long list that can cause a consumer to have to scroll. Many other classes are preferred to remain on the schedule, as late registrations are welcomed. Now you have the choice to make that decision at time of entry.

With the new Date Validation feature, you cannot accidentally end a Class before it begins, drop a Class after it's over, or drop a Continual Session. This has been added as a helpful feature for accuracy.

Continual Sessions: Classes that are offered year round.

Currently in PeaShooter, a start and end Date must be added for each session. This allows the system to show visitors current sessions while maintaining a historical record of sessions, which has caused issues when a class ran all year long. The Continued Sessions check box fixes this. In PeaShooter, a check box is added underneath the Date selector. When checked, Date information is replaced with the message: “Continual Sessions” on the client side of the site. Since there is no end date, the session will never expire.

Time Varies Check Box: Classes that do not have fixed times

The first version of the PeaShooter system required start and end times to be added for each Session. This new feature allows a Session to be scheduled without time information. By checking the box labeled “Times Vary” when adding or editing a Session, the message “Times Vary” will be placed on the schedule instead of the standard start and end times.

Current Number of Sessions on Schedule

The first version of PeaShooter Manager displays the number of scheduled sessions for each class in the system. That's the entire historical record, not just the current and future sessions. This new feature displays the number of Current sessions and the total number of sessions stored in the system history. This shows up on the Program Schedule Manager, in the Categories and Classes list.

Detailed Approval Stamping

If you click on the Lists tab of PeaShooter, and then View Entire Program Schedule, one of the pieces of information displayed there is who entered each session and when. It is now possible to add what time that session was added along with the date. A separate column shows who approved it to go live and the date and time of the approval.

Recenter Map for Remote Child Care Locations

The Child Care map can be re-centered on remote locations that would normally be out of range of the main map on a Category by Category basis. Example: A YMCA Child Care site is located in another market like Yuma, AZ and the Association is in Phoenix. We can now have that category default to the city of Yuma.